Office Manager, Start-up Admin


London | Full-Time

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One part EA; one part bookkeeping; one part HR, and overall organiser and people person. We’re growing fast here and need help managing day-to-day operations around the office, ranging from invoicing, to managing expense reports, customs and imports, shipping product, sorting out VAT, onboarding new starters, and sometimes simply paying the electric bill. It’s a lot of general admin at the moment, but it’s a role that could grow as the company grows, specifically in how we put processes in place and manage daily operations and people. That could mean a Head of People or Chief of Staff type position within the next year.

About us

We’re a small team, but just landed fresh funding and some large customers. The product we sell is a shipment tracking service with Bluetooth postage labels. It’s like Air Tag in a label that you print with a barcode printer. They’re also for managing inventory as it moves from one warehouse to another. The cool part is that we make them here with the whole team at times pulling up our sleeves to get product out the door. The grand vision is to power the world’s supply chains with our printable labels at the centre of an autonomous logistics ecosystem of self-driving trucks, drones, and automated warehouses.

More about the Role

You’ll be the point person around the office, managing day-to-day admin and business housekeeping. We need your help keeping the ship running smoothly, organising our office operations, and getting stuff done. We’re looking for someone that can jump in, get things sorted and be proactive about dates and deadlines.

Principle Responsibilities;

— Managing the office

— EA to the CEO/CTO, coordinating meetings

— Shipping and Receiving paperwork

— Light bookkeeping, receipt tracking, and expense reports

— Filing, organising, sorting of paper and digital invoices, etc

— Reception availability to receive shipments and guests

— Organising events and meetings

— Light tidying around the office

Core competencies and Experience;

— Google Suite (Docs, Sheets, etc.), MS Office Suite, Excel

— Ability to recognise what’s needed and solve everyday problems

— Previous work at a start-up is ideal

Personal attributes;

— A proactive, jump-in, can-do attitude, anticipating what needs to be done

— Organised to the nines

— A continuous improvement mindset to optimise how we run the company

— Strong verbal and written communication

We don’t expect someone to check all the boxes above, but be willing to do their best and help the team stay productive and focused. As a start-up, this role will be varied and we'll need you to roll up your sleeves with us to get things done, so a solid approach to teamwork is essential. At times the whole team is packing shipments for tight delivery to customers. We’re looking for someone pretty flexible, enjoys wearing lots of helpful hats, and willing to go the extra mile.

Salary range £28,000 — 32,000